The Health Insurance Portability and Accountability Act (HIPAA)
was enacted under President Bill Clinton in 1996. This law ensures the continuity of healthcare
coverage for individuals changing jobs and includes a provision that impacts on the management of
heath information; seeks to simplify the administration of health insurance; and aims to combat waste,
fraud, and abuse in health insurance and healthcare.
Security and Privacy Mandates
HIPAA regulations include requirements for ensuring the security and privacy of individuals’
protected health information (PHI). The standards aim to maintain the right of individuals
to keep private information about themselves.
HIPAA regulations protect medical records and other “individually identifiable health information"
(communicated electronically, on paper, or orally) that are created or received by covered health
care entities that transmit information electronically. This would include any information, including
demographic information collected from an individual, as well as any information that identifies an individual,
or could be reasonably believed to identify an individual.
HIPAA protects individually identifiable health information, which relates
to the past, present, or future physical or mental health condition of an individual.
Acusis HIPAA Compliance
Acusis believes that emerging privacy and security requirements captured by regulations such
as HIPAA are an important improvement to the healthcare industry. We believe the changes required
are achieved by policy and process controls and technology upgrades. This includes all associates
from both the United States and India signing a non-disclosure/confidentiality policy statement.
As a provider of services to the medical industry, Acusis has formed an internal HIPAA task force
that includes the participation of a cross-section of its internal departments. This task force is
charted with ensuring that all Acusis associates receive the appropriate level of HIPAA awareness training.
HIPAA security compliance rules are also enforced in the development and installation of all Acusis applications.
This ensures reasonable maintenance of appropriate administration, technical and physical safeguards for the
integrity and confidentiality of all PHI that Acusis receives or processes for our customers. Currently,
we believe our service offering meets or exceeds HIPAA and The Joint Commission regulations.
We seek input from HIPAA consultants to ensure current compliance and to maintain superior confidentiality of patient records.
Confidentiality of Records
Acusis requires all associates to comply with all applicable federal and state laws regarding confidentiality
of patient medical reports. Precautions have been taken to prevent the unauthorized disclosure of records transcribed
under the terms of our customer agreement. Should any federal or state data transmission regulations apply,
Acusis complies with all necessary requirements for electronic data delivery to their customers.
Until the expiration of four (4) years after the furnishing of services,
Acusis makes customer agreements and its books, documents, and records available
to Department of Health and Human Services to the extent required by HIPAA, if it is determined
that such act and the implementing regulations apply.
Acusis has established a reputation for providing user-friendly solutions while protecting the privacy
and security of an organization’s unique workflow, as well as the organization’s patient’s confidentiality.
Our software and services incorporate the core HIPAA requirements. We are committed to working with our customers,
to provide additional value as a business associate to assist in meeting the continuing HIPAA challenge.
Acusis offers world-class quality and cost-effective transcription solutions, while adhering to HIPAA privacy and security needs.